Episcopal Church Foundation Vestry Papers - for leading congregations

In the November Vital Practices Digest, we offer 5 resources for creating and growing endowments, practicing good oversight, and establishing year-round stewardship in your congregation.

It’s easy and free to receive more great resources for your congregation. Subscribe to ECF Vital Practices to receive Vestry Papers and this Vital Practices Digest in your inbox each month.

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Building a Legacy for Future Ministry

In the August Vital Practices Digest, we offer five resources related to planned giving. As always, our fifth resource suggests a way to strengthen your practice of year-round stewardship.

It’s easy and free to connect with these resources for your congregation. Subscribe to ECF Vital Practices and receive Vestry Papers and this Vital Practices Digest in your inbox each month.

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How an invitation or gift is received can be a telling indicator….
I live in small city. The other night I was coming out of a restaurant with some girl friends and found a wallet on the ground near my car. I looked inside and found a cell phone and credit cards. 
Wallet in hand, I got in my car and headed home, intending to call the owner. I got as far as Grand Avenue, the main street in St. Paul. There I saw a police car parked on the side of the road. “Wonderful timing!” I thought and pulled over. 
I got out of my car and motioned to the police officer to do the same. Explaining my situation, I handed the officer the wallet and asked if he would take care of it. The officer declined, saying he worked in the narcotics division and that his protocol required that he file it as evidence rather then call the owner.
After thanking the policeman, I got back in my car and drove home. Using the owner’s phone, I was able to look through the stored contacts until I found the wallet’s owner. Within a couple hours, the wallet had been returned to its owner. 

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“What’s St. George’s mission statement?” a member of our finance committee asked me.

My answer was straightforward, though I think it took him back: “We don’t have one.”

This committee member, you see, was drafting an endowment policy. Based on best practices from around the church, this policy has emerged from a conversation we’ve been having at St. George’s, Valley Lee: how can we most effectively put the financial resources of our parish into mission and ministry, first and foremost? What he was looking for, from me, was a nice introductory section to a thick financial document, something about the particularities of St. George’s Episcopal Church.

I’m afraid I must’ve flunked ‘Rector School’ because I haven’t forced the leadership of this parish to write a comprehensive mission statement. Truth be told, I’ve found a few mission statements in past records. And depending on whom you ask you might get a more definitive statement than I gave. I just don’t think mission statements motivate much, and I know the energy spent in creating them is in no way equal to the returns from having one.

My terse response, however, led to a bigger – and better – conversation.

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In 41 years, the only time my husband has ever seen his mother’s fine china out of the cabinet is when they moved and it was boxed up. He has never seen it used.

When we moved this last time, I set my lace ladies on the top of the piano. These figurines are extraordinarily delicate. A workshop in southern Germany makes these, pouring porcelain over lace, creating exquisite, intricate dresses on these small statues.

For most of my life, I’ve kept them safety enshrined behind the glass of a china cabinet. With this latest move, they found a new place of honor.  And, oh I’ve enjoyed them. It’s silly, I know. But on a walk through the living room, I’ll catch a glimpse of them and am taken back to Bavaria, to trips as a child, to the first time I showed my husband this beautiful part of the world. When people come to visit, they often ask about the figurines, and I get to share their story. 

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Let's talk about money.
Now that we’re in June, half-way through the year, how do your finances look? Is everything is on track for ending the year in sound fiscal condition?

Summer may be a good time for your vestry to take stock, perhaps to have conversations related to both your annual budget and long term financial health such as endowments or planned giving. Other financial discussions you may need to have center on planning a capital campaign or updating the spending rules on your endowment. We’ve pulled together some articles and resources from ECF Vital Practices to help get the conversation started. You can find more by using the Topics section on ECF Vital Practices or using the search feature on the upper right hand corner.

Another resource is the upcoming TENS Conference, July 12 – 13. Many of the plenary and workshop sessions are available via live webcast; click here to learn more and register.

Thank you to the over 5,000 of you who have ‘liked’ ECF Vital Practices on Facebook. If you have found ECF Vital Practices useful in your ministry, please invite others in you congregation to subscribe to ECF Vital Practices, to receive Vestry Papers and this midmonth digest. Connect with ECF Vital Practices: like us on Facebook and follow us on Twitter.

Creating a Sound Parish Budget
Planning for fall stewardship campaigns and budgeting for 2014 should be underway right now – or maybe need to get jump started? Summer also can present cash flow difficulties for congregations, have you adequately prepared for this? Craig Bossi offers practical tips and suggestions for every congregation to consider in, “Creating a Sound Parish Budget.”


Authentic Tough Talk
Talking about parish finances doesn’t have to be difficult, but it’s impossible when you don’t have any information. This became clear to Dick Kirth when his vestry recognized that maybe they didn’t know as much about their budget and finances as they thought they did. Even though the congregation was in good shape, they discovered, “We were stuck without being aware that we were stuck.” In “Authentic Tough Talk,” he tells us how changing their conversations about finances opened the process, shifted the tone to relational, and helped increase pledging.

Blog Posts

"Final Affairs" Fair Offers a Good Way Out: Planning for end of life can be a fun and engaging activity for the entire congregation. Here is how St. Andrew’s in Seattle did theirs…

Spirituality of Fundraising: Can fundraising be good for your spiritual health? A recommended resource by Henri Nouwen for those embarking on stewardship or fundraising efforts.


More Fun Fundraising: Let’s look at our fundraisers, even those long-held, written-in-stone traditions, and ask an important question: Are they fun?

Tools and Resources

Summer Financial Webinars: Upcoming financial topics include legacy societies, capital campaigns, and stewardship. Be sure to reserve your spot and register today!

Administering Charitable Endowments: Do you need more information about endowments? This article is a great place to learn some of the basic framework of charitable endowments.

Addressing Lackluster Stewardship Campaigns: View a recording of this popular webinar online which looks at the role of messaging and how tone and content can impact annual campaigns.

Audits: A Necessity, Not an Option
If your congregation doesn’t already do an annual audit, consider finding a way to build it into your next year’s budget. Why an annual audit? As Tom Patterson points out in “Audits: A Necessity, Not an Option,” there are many creative ways for congregations of any size to be able to afford a yearly audit. “Internal or external audits should be seen as supportive and protective of the staff doing the day to day, month to month financial operations. The objective is not to “catch” people, but rather to allow them to sleep as well.”